Director of Operations
The Director of Operations reports to the Executive Director and is responsible for maintaining the daily operation of the organization. The Director of Operations is responsible for managing the accounting systems, HR infrastructure and operational support infrastructure for programs, Board and development at the direction of the Executive Director. The Director of Operations is responsible for marshaling limited resources to the most productive uses with the aim of creating maximum value.
• The Director of Operations serves as the organization’s human resources manager responsible for recruiting and staffing; organizational departmental planning; performance management, and improvement systems; organization development; employment and compliance to regulatory concerns regarding employees; employee onboarding, development, needs assessment, and training; policy development and documentation; employee relations; organization-wide committee facilitation; organizational employee and community communication; compensation and benefits administration.
• Ensures the safety, welfare, wellness and health of employees.
• Responsible for maintaining records in accordance with the requirements of law.
• Develop, coordinate and supervise intern(s) and internship program.
• Responsible for supporting the Executive Director and Chief Financial Officer in financial planning and record-keeping.
• Responsible for planning and monitoring organizational budget, finances and accounting including: working collaboratively with an outside accounting firm ensure timely processing of accounts payable, employee timesheets, and employee expense reports; processing accounts receivable; code and make deposits; coordinating the annual audit for the organization.
• Participate in budgeting process as in particular helping to identify and assign program costs to be incorporated and tracked in the budget.
• Monitor expenditures against the budget and make recommendations for cost savings (including review of existing contracts and vendors for best value) (copier, phones, postage).
• Ensure timely processing of accounts payable, employee timesheets, and employee expense reports; processing accounts receivable; code and make deposits.
• Ensure appropriate record-keeping and financial reporting for management and audit purposes.
• Oversee compensation and benefits administration including reporting (timesheets), leave requests and tracking.
Operations and Administration
• Perform general office management duties such as ordering supplies, maintaining office equipment, working with outside vendors and IT consultant, communicating with building management, keeping common areas tidy and other general office management duties as needed.
• Ensures that policies and practices are in place that are consistent with an excellently managed non-profit organization, for example, ensuring that the following policies and practices recommended by the 990 are in place.
Support to Development
Reviews with the organization's General Counsel, grant letters and provides program staff and Executive Director with a summary of major grant obligations and deliverables under the grant. Serves as backup for development staff for donors.
Perform other duties as assigned.
This is full-time position (30 hours a week).
HOW TO APPLY
Applications will be accepted until the position is filled. Interested candidates should send a resume, a cover letter and three references to firstname.lastname@example.org. No phone calls please.